Privacy Policy

1.Who we are

Defence Node operates the defencenode.com website and the Defence Node product line, including the Sentinel platform and the associated control plane. In this policy, “Defence Node”, “we”, “us” and “our” refer to [Registered legal entity & address], the data controller for personal data processed through this website.

We design our systems so that operational mission data stays within each customer’s own deployment. This policy concerns the limited personal data we process through this public website and our commercial relationship with you — not the mission data handled inside a customer’s Sentinel deployment, which the customer controls.

2.Information we collect

We collect only what we need to respond to you and to operate the site:

• Contact submissions — the name, email address, organisation and message you provide through our contact form, including the inquiry type you select.
• Correspondence — information you share when you email or otherwise communicate with us.
• Technical data — standard server and request information (such as IP address and user agent) processed by our hosting provider to deliver and secure the site.

We do not run third-party advertising or behavioural-tracking cookies on this site, and we do not sell personal data.

3.How we use your information

We use the information above to:

• Respond to your enquiries and manage our commercial relationship with you and your organisation.
• Provide, secure, maintain and improve the website and our services.
• Comply with legal, regulatory and export-control obligations applicable to defence-sector activities.

Our legal bases for processing are our legitimate interest in operating and growing our business, taking steps to enter into or perform a contract, your consent where you have given it, and compliance with our legal obligations.

4.How we store and protect your data

Contact submissions are stored in our control plane and are accessible only to authorised Defence Node staff. We apply technical and organisational measures appropriate to the sensitivity of our work, including access controls, encryption in transit, and least-privilege handling of personal data.

Please do not submit classified, export-controlled or otherwise restricted information through the public contact form. Sensitive procurement discussions should move to an appropriately secured channel, which we will arrange with you.

5.Sharing and disclosure

We share personal data only as necessary to operate our business and the site:

• Service providers — vetted infrastructure and tooling providers (for example hosting and database providers) acting on our instructions under appropriate contractual safeguards.
• Legal and regulatory — where required to comply with applicable law, court order, or lawful request, or to protect our rights, safety, and systems.
• Corporate transactions — in connection with a merger, acquisition, or restructuring, subject to this policy.

6.International transfers

We may process personal data in countries other than the one in which you are located. Where we transfer personal data across borders, we rely on appropriate safeguards recognised under [Governing jurisdiction], such as adequacy decisions or standard contractual clauses.

7.Data retention

We keep contact submissions and related correspondence for as long as needed to address your enquiry and to maintain our commercial and legal records, after which we delete or anonymise them. Retention periods reflect our legal obligations and legitimate business needs.

8.Your rights

Subject to applicable law, you may have the right to access, correct, delete, restrict, or object to our processing of your personal data, to data portability, and to withdraw consent where processing is based on consent. You also have the right to lodge a complaint with your local data-protection authority.

To exercise any of these rights, contact us using the details below. We will respond within the timeframe required by [Governing jurisdiction].

9.Changes to this policy

We may update this policy from time to time. When we do, we will revise the effective date above and, where appropriate, provide additional notice. Continued use of the site after an update constitutes acceptance of the revised policy.

10.Contact us

For privacy questions or to exercise your rights, contact us at privacy@defencenode.com, or via the contact form on this site. For general enquiries, use info@defencenode.com.